iCrowd Newswire
05 Aug 2022, 19:32 GMT+10
As your team arrives at a meeting place, they're struck by the fact that there are no meeting rooms available. They search across the floor, then move to the next floor, and there's a vacant room - finally! But this one can only seat four participants...only half the team. Apparently, the spreadsheet-based room scheduling software tool messed up. After hunting around for more than 45-minutes, the team calls it quits - and reschedules the session for another date.
More Than Just Wasted Effort
How often have professionals confronted similar situations? Consider the above scenario: Even assuming the 8-person team spent one hour hunting for office space - that's eight person-hours of potentially productive time wasted. An entire day's worth of productivity squandered because of a manually-operated spreadsheet. Clearly, even in this hypothetical case, there would be more time wasted than just an hour per employee:
- Travel time from/to the home base and meeting venues
- Searching for parking
- Signing-in and validating their arrival
A full-featured room scheduler software, with intelligent functionality and advanced scheduling and communication capabilities, could have reclaimed much of those lost hours. However, wasted time is just one factor of the equation. The unsuccessful hunt for working space results in more than unproductive time:
- The team might postpone making critical decisions, scheduled for discussion at the now rescheduled session
- Presentation decks, statistics, briefing papers, and other meeting materials become "stale". Team members must now review and revise them for the next session
- There's added communication and coordination required to ensure the new date, time, and venue, fits into every participant's schedule - a nightmare task for most meeting organizers!
While these fallouts, due to not using a feature-rich room scheduling software, do mean spending additional - often avoidable - time; it also means additional frustration, stress, and non-productive cycles. When you add the cost of those unproductive cycles, the true cost of the hunt for vacant workspace is more than just the hourly rate of an employee.
Bringing Efficiency into Room Scheduling
For organizations that implement a shared workspace regimen, it doesn't make sense to rely on paper booking processes, or manually-updated spreadsheet scheduling tools. That's because those "systems" lack integration with other corporate systems, such as email software, employee calendars, and core org-wide network infrastructure. Today's integrated room scheduler software solutions do more than just document a room booking. They also:
- Track office facility and equipment
- Check room current usage and duration
- Monitor team members' facility reservations
- Generate detailed reports for accurate audit and internal record assurance
Another unique feature of high-end enterprise scheduling systems, is that they are mobile-enabled. So, how does that help with the hunt for vacant office space? Well, in the hypothetical scenario highlighted earlier, consider how mobile-enabled room scheduling software could have saved several hours of employee time.
The minute the meeting host discovered that there's a problem with meeting space, he/she could send out electronic updates - instantly! - to all participants about change in plans. Participants, who had not yet left their homes/offices to head to the meeting venue, would immediately reschedule their own day, and used that time more productively. Can a paper or spreadsheet-based scheduler match that? No way!
Tags: room scheduling software, Room Scheduling, online room scheduling, desk management app, hot desk software
See Campaign: https://www.deskflex.com/
(877) 253-2356
(847) 359-3990
Tags:IPS, CE, Content Marketing, Reportedtimes, Google News, Financial Content, PR-Wirein, Go Media, iCN Internal Distribution, Extended Distribution, EnglishGet a daily dose of New York Telegraph news through our daily email, its complimentary and keeps you fully up to date with world and business news as well.
Publish news of your business, community or sports group, personnel appointments, major event and more by submitting a news release to New York Telegraph.
More InformationNEW YORK, New York - Global stock indices closed with divergent performances on Tuesday, as investors weighed corporate earnings, central...
TORONTO, Canada: Canadian Prime Minister Mark Carney announced late on June 29 that trade negotiations with the U.S. have recommenced...
Vancouver, Canada: A high-stakes legal showdown is brewing in the world of athleisure. Lululemon, the Canadian brand known for its...
LONDON, U.K.: British oil giant Shell has denied reports that it is in talks to acquire rival oil company BP. The Wall Street Journal...
NEW YORK, New York - U.S. stock markets closed firmly in positive territory to start the week Monday, with the S&P 500 and Dow Jones...
WASHINGTON, D.C.: On Friday, President Donald Trump announced that he was halting trade discussions with Canada due to its decision...
]LONDON, U.K.: A World Health Organization (WHO) expert group investigating the origins of the COVID-19 pandemic released its final...
NEW YORK CITY, New York: The U.S. dollar tumbled this week, hitting its lowest levels since 2021 against the euro, British pound, and...
NEW YORK CITY, New York: Walmart is set to close a major Sam's Club fulfillment center in Fort Worth, Texas, as part of a shift in...
NEW YORK CITY, New York: New York City's financial markets reacted sharply this week as shares of local banks and real estate investment...
New York [US], July 1 (ANI): The 200 Years of Assam Tea celebrations at the Summer Fancy Food Show 2025 in New York witnessed a special...
Washington, DC [US], July 1 (ANI): External Affairs Minister S Jaishankar met Japanese Foreign Minister Takeshi Iwaya on the sidelines...